Grade Transfer: Blackboard to ASAP

The university has a standing requirement that mid-term grades be entered into ASAP for ALL undergraduate students (including Freshmen). It also requires that final grades be entered into ASAP for ALL undergraduates and graduate students. All faculty are required to keep their gradebook in Blackboard Learn that has the capability of automatically transferring ALL passing grades to ASAP. During the 6th week of class and the beginning of final exams, you will receive a notification from Office of Vice Provost stating midterm or final grades can be entered into ASAP.

Important Dates for Grade Transfer in Fall 2014


Midterm Grades ASAP opens to start entering midterm grades manually October 1
Time: 8 am
Start of Automatic Transfer of Midterm Grades from Blackboard Learn to ASAP October 2
Time: 2 am
Grades due in Blackboard Learn. (If you enter grades after this time in Blackboard Learn they will NOT transfer to ASAP.) After this time you must enter grades in ASAP directly October 17
Time: 2 am
Midterm Grades are due in ASAP October 17
Time: 2 pm
Final Grades ASAP opens to start entering final grades manually December 13
Time: 8 am
Start of Automatic Transfer of Final Grades from Blackboard Learn to ASAP December 14
Time: 2 am
Grades due in Blackboard Learn. (If you enter grades after this time in Blackboard Learn they will NOT transfer to ASAP.) After this time you must enter grades in ASAP directly December 22
Time: 2 am
Final grades are due in ASAP December 22
Time: 2 pm

View short video clips on Automatic Grade Transfer from Blackboard Learn to ASAP:

If you keep all grades in Blackboard Learn and use Grading Schema to figure the Letter grade, and want them to transfer to ASAP, then:

    Locate the column that has midterm or final grades. Use the drop-down menu of the column title and choose Edit Column Information.
  1. In Edit Column Information screen:
    Change the Column Name ASAPMidterm for midterm grades and ASAPFinal for final grades (Leave Grade Center Name blank).

    Column_Information_Img

  2. Set Primary Display to ‘Letter’ and  Secondary Display to ‘None’

    Primary_Display_Img

  3. ONLY when you have letter grades finalized and are ready to transfer grades to ASAP, set the grade column as an External Grade Column. To do so, click drop-down menu of the column title and choose Set as External Grade.

    External_Grade_Column_Img

  4. “F” and “I” grades do not automatically transfer from Blackboard Learn to ASAP. Enter them manually in ASAP.

If you want to enter Letter grades in Blackboard Learn to transfer to ASAP:

    Create a column to designate it as midterm or final grade column.

  1. In Create Grade Column screen:
    Enter ASAPMidterm for midterm grades and ASAPFinal for final grades as the Column Name (Leave Grade Center Name blank).

    Colun_Information_Img

  2. Set Primary Display to ‘Text’ and  Secondary Display to ‘None’, and Points Possible to 0.

    Primary_Display_Img

  3. Click Submit and enter your grades in the  ASAPMidterm or ASAPFinal column.

  4. ONLY when you have letter grades finalized and are ready to transfer grades to ASAP, set the grade column as an External Grade Column.  To do so, click drop-down menu of the column title and choose Set as External Grade.

    External_Grade_Column_Img

  5. “F” and “I” grades do not automatically transfer from Blackboard Learn to ASAP. Enter them manually in ASAP.
PLEASE NOTE:

1. If you wish to enter grades manually in ASAP, you are welcome to do so (when ASAP is open for recording grades).
2. If grades exist in ASAP, grades transfer process does not overwrite grades in ASAP.
3. Check ASAP at 8 am after the day you set the column as External Grade in Blackboard Learn.